May 21Meeting Minutes


 Strathroy Caradoc Youth Hockey
P.O Box 26, Strathroy, ON, N7G 3J1




 Notes for the MEETING OF THE


HELD ON TUESday, May 21, 2009 AT

Crabby Joe’s - Strathroy 

Present: Milt Agate, Jennifer Baxter, Tara Bolton, Shannon Leitch, Todd Martin, Steve Luciani, Dave Stokes, Adrian Taminga and Heather Muldoon (for a portion of the meeting). 

  1. Insurance

    Heather Muldoon briefly spoke on the requirements for obtaining insurance for the executive.  She noted that by-laws and policies will need to be created to incorporate the board.  Shannon Leitch and Jennifer Baxter agreed to re-search and draft the by-laws and policies for the next meeting. 

  1. Registration

    Registration is scheduled for June 19th, 2009 from 7:00 p.m. to 9:00 p.m. and June 20th, 2009 from 10:00 a.m. until 2:00 p.m.  Executive members volunteered their services for registration and names will be noted in the follow up document.  Dave Stokes agreed to place the newspaper ad in the Age Dispatch the two weeks prior to the registration dates.  It was agreed that the mailing address should be placed in the ad as well.  Tara Bolton agreed to purchase the necessary additional office supplies required for the registration days.  It was noted that Executive may need to look at shuffling the age groups and placing a cap on team sizes.  More information on age shuffling and capping will be available after final registrations are received. 


    Remaining Balance (Carry over to 2009/2010 Season) $  9,322.16

    Please keep in mind that these are estimated figures based on the time of the meeting. 

  1. Equipment Inventory

It was mentioned that we need to do a complete inventory on all equipment for the league.  It was suggested that executive consider an equipment meeting in early August 2009 to assist Tim Wright catalogue the current inventory and decide what additional items should be ordered for the upcoming season. 

  1. Ice Contract

    Steve Luciani noted that the request for item time was sent to the Municipality of Strathroy Caradoc and SCYH plans to start the 2009/10 season the weekend after Thanksgiving and wrap up the season the weekend of March 26th/27th, 2010.  It was noted that there will likely be a two week break over Christmas holidays. 

  1. Cleaning of Equipment

    It was suggested that Executive consider professionally cleaning all SCYH equipment at least once per season.  Professionally cleaning the equipment will extend the useful life of the equipment.  In addition it was suggested that bottles of Febreeze be placed in the goalie equipment bags. 

  1. Pizza Party

    Executive agreed to continue with the end of the year pizza party for 2009/2010.  The upstairs of the arena will be booked for the last day of hockey for all teams to celebrate their year end. 

  1. Rockets

    Management of the Strathroy Rockets was approached to have their players join in some practices with SCYH players throughout the season.  Rockets management agreed to have their players participate and agreed to give tickets to their games out to SCYH players. 

    9. Referee Clinic

    It was agreed that SCYH would again host a referee clinic for approximately 1 to 1 ½ hours.  It was noted that extra skaters to play/practice would be required to assist with the clinic.  It was suggested that advertising for this clinic should be done early and possibly included in the registration newspaper ad.  Steve Luciani agreed to look into possible dates for this clinic. 

    10. Sponsorship

    Executive agreed to advertise for a Sponsorship Co-coordinator Volunteer to investigate the possibility of local businesses sponsoring jerseys.  It was noted that sponsorship of jerseys would have to be on a long term commitment as the jerseys are re-used from year to year. 

    11. Spirit Wear

    Executive felt that spirit wear was an excellent initiative during the 2008/09 season and agreed to continue on offering these items for the upcoming season.  It was suggested that items be offered as early as possible during the season. 

    Meeting adjourned at 9:00 p.m. 

    Next Meeting: Thursday, August 20th at 7:30 p.m. at Crabby Joe’s.