Strathroy Caradoc Youth Hockey
P.O Box 26, Strathroy, ON, N7G 3J1
Notes for the MEETING OF THE
HELD ON TUESday, May 21, 2009 AT
Crabby Joe’s
- Strathroy
Present:
Milt Agate, Jennifer Baxter, Tara Bolton, Shannon Leitch, Todd
Martin, Steve Luciani, Dave Stokes, Adrian Taminga and Heather Muldoon
(for a portion of the meeting).
- Insurance
Heather Muldoon briefly spoke
on the requirements for obtaining insurance for the executive.
She noted that by-laws and policies will need to be created to incorporate
the board. Shannon Leitch and Jennifer Baxter agreed to re-search
and draft the by-laws and policies for the next meeting.
- Registration
Registration is scheduled
for June 19th, 2009 from 7:00 p.m. to 9:00 p.m. and June
20th, 2009 from 10:00 a.m. until 2:00 p.m. Executive
members volunteered their services for registration and names will be
noted in the follow up document. Dave Stokes agreed to place the
newspaper ad in the Age Dispatch the two weeks prior to the registration
dates. It was agreed that the mailing address should be placed
in the ad as well. Tara Bolton agreed to purchase the necessary
additional office supplies required for the registration days.
It was noted that Executive may need to look at shuffling the age groups
and placing a cap on team sizes. More information on age shuffling
and capping will be available after final registrations are received.
- FINANCIALS
Remaining Balance (Carry over to 2009/2010 Season) $ 9,322.16
Please keep in mind that these
are estimated figures based on the time of the meeting.
- Equipment Inventory
It was mentioned that we need
to do a complete inventory on all equipment for the league. It
was suggested that executive consider an equipment meeting in early
August 2009 to assist Tim Wright catalogue the current inventory and
decide what additional items should be ordered for the upcoming season.
- Ice Contract
Steve Luciani noted that the
request for item time was sent to the Municipality of Strathroy Caradoc
and SCYH plans to start the 2009/10 season the weekend after Thanksgiving
and wrap up the season the weekend of March 26th/27th,
2010. It was noted that there will likely be a two week break
over Christmas holidays.
- Cleaning of Equipment
It was suggested that Executive
consider professionally cleaning all SCYH equipment at least once per
season. Professionally cleaning the equipment will extend the
useful life of the equipment. In addition it was suggested that
bottles of Febreeze be placed in the goalie equipment bags.
- Pizza Party
Executive agreed to continue
with the end of the year pizza party for 2009/2010. The upstairs
of the arena will be booked for the last day of hockey for all teams
to celebrate their year end.
- Rockets
Management of the Strathroy
Rockets was approached to have their players join in some practices
with SCYH players throughout the season. Rockets management agreed
to have their players participate and agreed to give tickets to their
games out to SCYH players.
9. Referee Clinic
It was agreed that SCYH would
again host a referee clinic for approximately 1 to 1 ½ hours.
It was noted that extra skaters to play/practice would be required to
assist with the clinic. It was suggested that advertising for
this clinic should be done early and possibly included in the registration
newspaper ad. Steve Luciani agreed to look into possible dates
for this clinic.
10. Sponsorship
Executive agreed to advertise
for a Sponsorship Co-coordinator Volunteer to investigate the possibility
of local businesses sponsoring jerseys. It was noted that sponsorship
of jerseys would have to be on a long term commitment as the jerseys
are re-used from year to year.
11. Spirit Wear
Executive felt that spirit
wear was an excellent initiative during the 2008/09 season and agreed
to continue on offering these items for the upcoming season. It
was suggested that items be offered as early as possible during the
season.
Meeting adjourned at 9:00
p.m.
Next Meeting: Thursday, August 20th at 7:30 p.m. at Crabby Joe’s.