Notes for the MEETING OF THE
STRATHROY CARADOC YOUTH HOCKEY EXECUTIVE
HELD ON
TUESday, January 27, 2009 AT
GEMINI SPORTSPLEX
Present:
Milt Agate, Jennifer Baxter, Tara Bolton, Warren Jutzi, Heather
Muldoon and David Stokes.
- PIZZA PARTY
There was a concern about
how much the Pizza Party would cost and wondered if the money would
be better spent on equipment. The Executive looked at the monies
available and decided that we will proceed with the Pizza Party.
We discussed a date and it was determined that March 21st
from 11:00am -2:00pm in the auditorium would work perfectly and Heather
will make all the arrangements. For Group D we will bring the
Pizza into their dressing rooms after their last game on March 20th.
Jennifer Baxter will see about booking the Auditorium.
- COACHES DAY
The Executive decided that
the coaches’ game would be a great idea to thank all the coaches for
their hard work and dedication and that we have ice time credit from
last year that we can use.
- FINANCIALS
Account Balance as of December 31, 2008: $34,942.16
Outstanding Expenses (Ice rental, Trophies etc.) $25,620.00
Remaining Balance (Carry over to 2009/2010 Season) $ 9,322.16
Please keep in mind that these
are estimated numbers and that final numbers will be proved at the end
of the 2008/2009 hockey season.
- EQUIPMENT INVENTORY
It was mentioned that we need
to do a complete inventory on all equipment for the league. This
will include jerseys, pucks, pylons and goalie equipment. We need to
know if we need to update some of the jerseys or have them replaced.
If we need to replace some than we could always go back to the original
sponsor and see if they will sponsor reordering them. It was mentioned
that we charge $600 for sponsorship. The concern is that with
the decline enrollment in Group A and the increase in Group B and Group
D it makes it hard to know how many jersey we will need for the 2009/2010
season.
- GROUP D
It was brought to our attention that aggressive play has been escalating to the point of referee having to speak to coaches and convenor threatening to end a game. I also believe that Dan and Heather were going to pop into each dressing room to talk with players and coaches.
- REGISTRATION DATE
It was decided that the registration
date for the 2009/2010 season will be June 19th and June
20th. Jennifer Baxter will see about booking the Wescast
room. Since Group B and Group D filled so fast this year the Executive
thought that we need to get as many individuals to registered a head
of time. We are going to give out blank registration forms to
the coaches to hand out on February 28
with an newsletter attached letting the parents know that the sooner
they get the registration forms into us the better chance of getting
a spot for the 2009/2010 season. The newsletter will also inform
parents the early registrations must be in by April 30th
with a posted dated cheque dated August 15th, 2009 to secure
your child’s spot.
- 2008 TAX RECEIPTS
Steve will give the leftover
receipts that were not given out at the picture day to the convenors
and they will distribute them to the coaches to get to the families.
- AMBULANCE RIDE
One of the youth was hurt
playing hockey and the parents were wondering if our insurance would
cover the $50.00 cost for the ambulance. It was decided that instead
of going through insurance we will pay the bill out of our account.
Meeting adjourned at 9:20
p.m.
Next Meeting: Wednesday, February 18th at 7:30 p.m. at the Gemini Sportsplex.